Terms of Business
These Terms of Business are applicable from 31/03/2020 and set out the general terms under which we will provide business services to you and the respective duties and responsibilities of both ourselves and you in relation to such services. Please ensure that you read these terms thoroughly and if you have any queries, we will be happy to clarify them. If any material changes are made to these terms, we will notify you.
Authorisation and Codes of Conduct
SYS Financial Planning Ltd trading as The SYS Group is regulated by the Central Bank of Ireland. Our authorisation can be checked on the Central Bank of Ireland register on www.centralbank.ie or by calling them on 1890 777 777 to verify our credentials. Our reference code is C134232. We are also subject to the Consumer Protection Code, Minimum Competency Code and Fitness & Probity Standards which offer protection to consumers. These Codes can be found on the Central Bank’s website. We are also a member of Brokers Ireland
We are an Insurance & Investment Intermediary. Our principal business is to provide advice and arrange transactions on behalf of our clients in relation to life, pensions & investments products. We are not under a contractual obligation to conduct insurance distribution business exclusively with one or more Insurance undertakings and do not give advice on the basis of a fair and personal analysis, we do however provide advice from the selection of products provided by the Companies we have agencies with. We recommend the product that, in our professional opinion, is best suited to your needs and objectives from this selection of products.
As part of the process when giving our clients advice on Investments we will need to gather information with regards your investment knowledge and experience, if this information is not provided we will not be in a position to determine whether the product is appropriate for you. For a full list of insurers & product producers see below;
|Aviva Life & Pensions Ireland DAC||Blackbee Investments Ltd|
|BCP Asset Management DAC||Cantor Fitzgerald Ireland Limited|
|Standard Life Assurance Co||Independent Trustee Company Limited|
|Irish Life Assurance Plc||MMPI Limited|
|New Ireland Assurance Co plc||Newcourt Retirement Fund Managers Ltd|
|The Wealth Options Limited||Zurich Life Assurance plc|
|Phoniex Ltd||Greenman Ltd|
Disclosure of Information
We act as your representative to the companies we have agencies with and we will provide assistance to you for any queries you may have in relation to the policies or in the event of a claim during the life of the policies, we will explain to you the various restrictions, conditions and exclusions attached to your policy. However, it is your responsibility to read the policy documents, literature and brochures to ensure that you understand the nature of the policy cover. Material information about medical history, non-smoker status, occupation category and any hazardous pursuits are central to underwriting decisions and it is imperative that all information you provide to the insurer is accurate and complete. Any failure to disclose material information may invalidate a claim and render your policy void. You must inform and disclose any material information including any material changes that might take place between the time you complete an application form and the time your pay the first premium. To assist us in providing you with a comprehensive service and to keep our records as up-to date as soon as possible, please notify us of any changes to your personal circumstances, e.g. name change, change of address, etc.
SYS Financial Planning Ltd. trading as The SYS Group is remunerated by commission and other payments from product producers on the completion of your business. You may choose to pay in full for our services by means of a fee. Where we receive recurring commission, this forms part of the remuneration for ongoing advice with regards to the business we advise you on, we will send you an annual update on your Investment business as part of this service. You can choose to pay by way of a combination of commissions and fees which we will discuss and agree in advance of all transactions.
Our fees range from €250 per hour for CEO/Senior Financial Planner.
€100 fee for non senior financial planner
For all self administered pensions there is a minimum 0f 1% set up fee (to the value of the pension) up to a maximum of €20,000.
Other services which include Retirement Planning / Inheritance Planning & Investment Advice range from €250 up to a maximum of €1500.
If we receive commission from a product provider, this will be offset against the fee which we will charge you. Where the commission is greater than the fee due, the commission will become the amount payable to us unless an arrangement to the contrary is made.
Details of these payments will be included in a product information document, which you are legally entitled to receive before an application for a product is completed, & full details will be included in your cooling off letter & welcome pack.
A summary of the details of all arrangements for any fee, commission, other reward or remuneration paid or provided to us by the product producers” is available on our website. If you need further explanation on this information, please do not hesitate to call us.
We have a complaints procedure in place which is available on request. Your complaint can be in writing, email, telephone or face to face. If your complaint is face to face or by phone, we will write to you to confirm our understanding of your complaint. We will acknowledge your complaint within 5 business days, advising you of the name of the person dealing with your complaint on behalf of the company. Please address any complaint to The SYS Group, Unit 21, Quintin’s Way Pearse Street, Nenagh, Co. Tipperary, or email firstname.lastname@example.org If in the event, a complainant is dissatisfied with the outcome of our investigation, you are entitled to refer the matter to the Financial Services & Pensions Ombudsman, 3rd Floor, Lincoln House, Lincoln Place, Dublin 2, Lo call 01 5677000 email email@example.com.
It is in your best interests that you review, on a regular basis, the products which we have arranged for you. As your circumstances change, your needs will change. We request that you advise us of those changes and request a review of the relevant policy so that we can ensure that you are provided with up to date advice and products best suited to your needs.
Conflicts of interest
It is our policy to avoid conflicts of interest in providing services to you. However, where an unavoidable conflict of interest arises we will advise you of this in writing before providing you with any service. As per our remuneration policy we receive commission from the companies we have agencies with for the business you transact.
Default on payments by clients
We will exercise our legal rights to receive payments due to it from clients (fees) for services provided.
Product producers may withdraw benefits or cover in the event of default on payments due under policies of insurance or other products arranged for you. We would refer you to policy documents or product terms for the details of such provisions.
The data we hold on you will be processed only in ways compatible with the purposes for which it was given. Our full Data Privacy Notice on Data Protection will be issued to you separately.
Investor Compensation Scheme
We are members of the Investor Compensation Scheme. The Investor Compensation Act, 1998 provides for the establishment of a compensation scheme and the payment, in certain circumstances, of compensation to certain clients (known as eligible investors) of authorised investment firms, as defined in that Act.
Compensation may be payable where money or investment instruments owed or belonging to clients and held, administered or managed by the firm cannot be returned to those clients for the time being and where there is no reasonably foreseeable opportunity of the firm being able to do so. A right to compensation will arise only: If the client is an eligible investor as defined in the Act; and If it transpires that the firm is not in a position to return client money or investment instruments owned or belonging to the clients of the firm; and To the extent that the client’s loss is recognised for the purposes of the Act. Where an entitlement to compensation is established, the compensation payable will be the lesser of: 90% of the amount of the client’s loss which is recognised for the purposes of the Investor Compensation Act, 1998; or Compensation of up to €20,000. For further information, contact the Investor Compensation Company Ltd. at (01) 224 4955.
Brokers Ireland Compensation Fund
We are also members of the Brokers Ireland Compensation Fund. Subject to the rules of the scheme the liabilities of its members firms up to a maximum of €100,00 per client (or €250,000 in aggregate) may be discharged by the fund on its behalf if the member firm is unable to do so, where the above detailed Investor Compensation Scheme has failed to adequately compensate any client of the member. Further details available on request.
Governing Law and Business Succession
These Terms of Business shall be governed by and construed in all respects according to the laws of the Republic of Ireland and will be deemed to cover any successors in business to SYS Financial Planning Ltd. trading as The SYS Group